By Rubén Morales Iglesias: The Department of Cooperatives held a training workshop with the Maya Green Growers Cooperative in San Antonio, Cayo, last Wednesday.
The Cooperatives Department said the workshop was based on the conduct of meetings.
“Meetings are important for the success of any organization. In co-operatives there are two main classes of meetings: general meetings and management committee meetings,” said the Department of Co-operatives.
The Department said that according to the Co-operative Societies Act that are part of the Laws of Belize, “The supreme authority in a registered society shall be vested in the general meeting of members at which every member has a right to attend and vote on all questions”.
“This is where and how members exercise their ownership, authority, and control of the co-operative. There is no fixed number of special general meetings to be held in a year; the number depends on the frequency at which urgent issues arise,” said the Department of Cooperatives.
Gareth Murillo, the Director of Cooperatives said that in all cooperatives, the members elect a Management Committee of seven members to run the affairs of the society.
“In order to carry out duties entrusted by the general meetings, the committee is mandated to hold monthly meetings,” Murillo said.
“However, these may be more often depending on the business of the co-operative.”
Murillo said the discussions during such meetings typically include five points:
• consideration and confirmation of the minutes of the previous meetings;
• discussion on and verification of the accounts of the co-op (liquidity position);
• receipt of and discussion on various reports of the co-op (includes activity and sub-committee reports).
• discussion of the financial obligations of the co-op (creditors and other commitments).
• discussion on any other matters that affect the running of the business of the co-op.